INTERNAL CONTROL AS A TOOL FOR EFFICIENT MANAGEMENT, (A CASE STUDY OF P & CO FEED LIMITED)
This project was carried out wit the sole aim of investigating the internal control system as a toll for efficient management using Peco feeds as a case of study.
The project is divided into many chapters, chapter one is introduction, and chapter tow is review of the related literature. Chapter three is research methodology, chapter four presentation and analysis of data and also the organization structure of Peco feeds Limited while chapter s the recommendation and conclusion
The study toll used is oral interview, use of questionnaire, reading and journals and personal observation
The study covers the following area of the system records, physical facilities, personnel, procedures, organizational structure and control. Some findings were made at the adequacy and effectiveness of control system and some necessary recommendation made.
1.2 Statement of the problem
1.3 Objective of study
1.4 Significance of study
1.5 Statement of the hypothesis
1.6 Scope of the study
1.7 Scope of the study
1.8 Definitions of terms
2.1 Review of the related literature
2.3 Division of internal control
2.4 Fundamental practical applications
2.5 Behavior consideration
2.6 Non – profit controls
2.6 Internal check
2.7 Internal audits
2.8 The development and need for internal audit
2.9 The responsibilities of internal audit
2.10 Requirement for effective audit
3.1 Research design and methodology
3.2 Pupation and sample size
3.4 Instrument of data collection
3.5 Sample used
3.6 Response rate
4.1 Data analysis and interpretation
4.2 Data presentation and analysis
4.3 Test of hypothesis
SUMMARY, FINDINGS, CONCLUSION AND RECOMMENDATION
5.1 Summary of the findings
The study of this internal control system of an organization is like the study of an anatomy of man. In word of Peter Druker” Good organizational structure dose not buy itself produce good performance just like a good constitution dose not guarantee great presidents or good laws a moral society. But a poor organizational structure makes good performance impossible, no matter how good the individual managers”.
Promised on this dictum, it is therefore obvious that the organizational structures of an establishment will greatly determine to what extent the organization is to be managed. In some organizations, jobs are not properly defined, duties are not efficiently assigned to the right persons and functions are sometimes duplicated with the result that in fighting within the organization results in sub-optimization. By this I mean that each staff and sub-manager try to impress the management and often times to the detriment of the overall goal of the organization.
A good internal control system ensures that functions/duties are properly defined and that duties are properly are properly assigned to qualified staff and that there is an inbuilt control in the system to ensure feedback, detection and correction of errors in good time.
It is the overall good of any organization to ensure its continued existence and growth hence establishments set up certain units/departments in their organization to ensure that its good is achieved to a reasonable degree.
The internal audit is one such unit established by the management to ensure compliance to policy instructions and to correct for correction deviation from the management set guideline .it objectively examines, evaluates and reports on the adequacy of the internal control, thereby ensuring efficient and effective application of limited resources.
Internal check is also another internal control tool employed by the management to ensure that the objective of the organization is attained.
The entire system of check internal audit and internal check, which is geared towards the attainment of the organizations goal, is called internal control.
Internal control has different definitions but most widely accepted is that of the statement of accounting standard (SAS) which defined internal control as “not only internal check and internal audit, but the whole system of controls, financial and otherwise establi9shed by management in order to carry on business of the company in an orderly manner, safeguard its assets and secure as far as possible the accuracy and reliability of its records”. The internal control system should be an open one and should be cheap, conveniently manipulated by management to ensure completeness and accuracy of records and also prevent or uncover errors and fraud. It should be based on the overall view of the organization and should provide information for all uses of the system.
STATEMENT OF PROBLEMS
In very human endeavor, problems and difficulties will arise. Manufacturing is not an exception to this rule
The common problems encountered include:
The above general problems are easily identified and are associated with under development of the society. There is also the psychological angle, the problem of dissatisfaction of workers and the attending strike action which often result to loss of many hours and disruption of the entire system
This study will be aimed at accomplishing the following objectives:
SIGNIFICANCE OF STUDY
This research work has been undertaken in such a way that students, researchers and interested persons would be educated in the following areas:
STATEMENT OF HYPOTHESIS
For the purposes of the study, the researcher wishes to states the following hypothesis:
1. That the internal control system in operation in Peco feeds limited is adequate in the area of promotion and encouragement of effective operational efficiency and adherence to management plans and policies
2. That the internal control, internal check and internal audit in Peco Feeds Limited has been of immense help to the management both in the areas of safeguarding the assets of the organization and the prevention of questionable claims and payments
In other that the research provides the results, the following research problems, which revolve around the basic elements of an effective and efficient internal control, system would be utilized in testing the research hypothesis
1. To what extent does the organizational structure and responsibility sharing arrangement in Peco Feeds Ltd reflect the existence of an effective an efficient control system?
2. How efficient is the internal control system in Peco Feeds Ltd with regards to the safeguard of its fixed and other assets as well as in the prevention of questionable claims and payments?
3. How efficient is the accounting system in use in Peco feeds Ltd with regard to responsiveness to the organizational objectives as well as in the area of accuracy and reliability of the financial records prepared under the system?
4. To what extent has the existence of an internal audit unit in Peco Feeds Ltd helped in the promotion of operational efficiency and encouragement of adherence to management policies?
DEFINITIONS OF TERMS
It is a management controls which functions by measuring and evaluating the efficiency and effectiveness of other control.